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Administrative policy regarding overtime, overtime pay, compensatory time off and call-back pay for classified and unclassified hourly civil service staff members

  1. Purpose. The university will pay eligible employees who work outside their regular work schedule fairly and equitably and in compliance with the Fair Labor Standards Act.
  2. Eligibility. This policy applies to university employees not covered by existing collective bargaining agreements and codifies the pay practices associated with working overtime. Those employees who are members of recognized units for collective bargaining purposes will be governed by the provisions of formal agreements between the recognized bargaining agent and the university.
Policy Effective Date:
Apr 23, 2025

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Administrative policy regarding recording of university property for a commercial or other non-university related purpose

  1. Policy statement. Any individual or entity seeking to utilize university property, facilities, personnel and/or use identifiable university landmarks/ buildings/logos for a commercial or other non-university initiated purpose must submit a written proposal to the university at least two weeks prior to the expected date of arrival on campus. The vice president for the division of university communications and marketing, or such designee as provided for herein, is responsible for the implementation of this policy.
  2. Scope.
Policy Effective Date:
Apr 23, 2025

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Administrative policy regarding military leave of absence

  1. Purpose. It is a university priority that reasonable effort will be made to ensure that faculty and staff members called to serve in military duty will be treated fairly regarding arrangements for leaves of absence. It will be the policy of the university to ensure smooth transitions for employees called to assume activity military responsibilities.
Policy Effective Date:
Apr 23, 2025

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Administrative policy regarding memberships and certifications

  1. Policy statement. Using university funds for individual professional memberships and certifications is generally not permissible.
    1. Under certain circumstances, as described in section (A)(2) of this rule, university funds may be used for individual memberships for professional organizations.  The purpose for the individual membership must be documented and, with the exception of section (2)(c) of this rule, approved by the appropriate executive officer.
Policy Effective Date:
Apr 23, 2025

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Administrative policy regarding leaves of absence for nonteaching unclassified and classified staff

  1. Policy statement. A full-time employee who has completed probationary period or after one year of service with the university, whichever occurs first, or a part-time employee who has worked one thousand two hundred fifty hours the previous twelve months, may apply for a leave of absence.
    1. A leave of absence is granted for a specific purpose. The university benefits office may review the reason for the leave as stated by the employee.
Policy Effective Date:
Apr 23, 2025

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Administrative policy regarding leaves of absence for graduate students

  1. Policy statement. A leave of absence may be granted for degree seeking graduate students actively enrolled in courses for one or more semesters for personal, family, financial or other compelling reasons.
  2. Eligibility. To be eligible for a leave of absence, a student must be seeking a graduate degree, have completed at least one full term of enrollment prior to the date a leave is to begin, be in good academic standing and be making reasonable progress toward the degree.
Policy Effective Date:
Apr 23, 2025

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Administrative policy regarding leave under the FMLA

  1. Policy statement. In compliance with the Federal Family and Medical Leave Act (FMLA), it is the policy of the university to grant up to twelve weeks of unpaid job protected leave to eligible employees per rolling twelve-month period. Military family leave entitles eligible employees a combined total of twenty-six weeks of FMLA leave per rolling twelve-month period.
Policy Effective Date:
Apr 23, 2025
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